MOD004054 Health Care Environment

Question: 1. Describe the structure of the organisation outlined below 2. Identify and explain the organisational culture 3. Analyse how the structure of this organisation can impact on the culture of the organisation 4. Identify 2 potential changes this organisation could make to improve this provision ‘Road’ is a supported living scheme run for men and women who have served in the armed forces and have become homeless and now have health problems. They have 1 large site with 16 flats.The CQC registered manager is called Frank, he used to be in the army and has been homeless, and he set up the project to help people who had a similar experience to his own.Formal weekly meetings are held with the staff team; these meetings are mainly used for delegating tasks and planning the week ahead. The registered manager, Frank, chairs these meetings and often says “if in doubt about what to do come and ask me.” The team leader writes a list of the actions that Frank has asked the staff to carry out; this list is referred to throughout the week. Frank spends very little time in his office, he is involved in the day to day running of the scheme; he often works alongside the support workers and gives them feedback on how to improve their work. The team usually check with Frank before they make decisions. The team is made up of Frank who is the registered Health Care Manager A Team leader A nurse 3 x Support workers 1 employment workers 2 assistant support workers 1 cleaner. Knowledge and understanding of different organisational structures in business health and social care organisations. Knowledge and understanding of how organisational structure impacts organisational culture. Answer: The organization in the case scenario (‘Road’) has a flat structure. The company has no middle managers as the administrator (Frank) communicate directly with the employees. The structure is effective for small and upcoming firms like ‘Road.’ ‘Road’ organization employs both power and role cultures in its daily undertakings. The power culture permits Frank to make all the decisions on behalf of the employees. The role culture allows the employees to carry their duties per their qualifications. The flat structure permits the organization to employ both the power and the role cultures. The direct engagement between Frank and the staff members enable them to receive first-hand information from the manager. Frank should balance the time he spends at the office and in the field. Moreover, the manager should honor the autonomy of the employees before making crucial decisions. Disregarding the opinions of the staff can lead to unrest. Introduction The structure of an organization is the system that individuals rely on to understand the hierarchy of a company (Friesen et al., 2014). A majority of structures exist with the primary ones being the horizontal (flat) and the vertical (tall) structures. According to Edgar Schein, organizations develop cultures from previous experiences (Schein, 2014). Organizational culture is a set of beliefs and principles that govern a given institution (Chaudhry, Yuan, Hu, and Cooke, 2016). The model by Charles Handy explains the four categories of organizational culture. The four categories include power, task, person, and role cultures. In the power culture, the manager is the sole decision maker in the company. However, in the role culture, the administrator delegates responsibilities and roles to workers per their academic qualifications and specializations. This paper will discuss the organizational culture and structure of ‘Road’ which is a scheme supporting former army employees. It will also analyze the impact of the structure on the corporate culture. Finally, this report will identify two potential changes that can improve the quality of services by the organization. Organization Structure ‘Road’ organization has a flat structure of governance. In a horizontal (flat) structure, there are no middle managers between the executives and the staff (Kanten, Kanten, and Gurlek, 2015). Therefore, the heads (bosses) communicate with the employees directly. In the case scenario, Frank, who is the registered health care manager chairs the meetings and delegate duties to staff members. The flat organizational structure works appropriately with small establishments like the one in the case study. Furthermore, horizontal structure is made up of few managers and numerous employees. Frank is the only manager of ‘Road’ establishment; thus he is responsible for the decision and policy making. The rest of the team members adhere to his policies and consult him before making any decision. Recent research has shown that managers in horizontal organizations are more responsible than their counterparts in the tall organizations. Frank applies a few aspects of the hierarchical structure to manage the flat organization; since he is the sole decision-maker in the organization. The flat structure is applicable in small organizations like ‘Road.’ However, the continuous growth of an organization usually abandons the horizontal structure for the tall (Vertical) structure. A flat structure includes few members of staff who are highly specialized (O’Neill, Beauvais, and Scholl, 2016). In the case study, the organization consists of Frank, team leader, three support workers, a nurse, employment workers, two assistant workers, and the cleaner. The employees together with the manager handle every duty relating to the firm. Organizational Culture The model by Charles Handy discusses the four categories of Organizational Culture. However, ‘Road’ organization applies only two of the four cultures which are power and role cultures. Power culture applies to companies where few individuals have the right to make decisions on behalf of the others (do Carmo Silva, and Gomes, 2015). Frank is the sole decision-maker in the organization assisting former army officials who are homeless and have health issues. The team has to ask his opinion before making any decision. Power culture considers the decision makers as the most central figures in a company. Apart from decision making, the managers assign duties to the junior employees. Role culture is where the manager assigns responsibilities and roles to employees according to their educational background and specialization (Cacciattolo, 2014). For example, the organization in the case scenario expects the nurse to address the health problems of the former army workers. The boss (Frank) expects the cleaner to clean the company’s compound and the residential flats. In role culture, employees accept their assigned duties since they are qualified to discharge them (Korsakova et al., 2016). Therefore, the manager can hold the employees accountable for any fault in their line of duty. According to the model by Schein (2014), the aspects of artifacts, values, and assumptions define the culture of an organization. Artifacts are the tangible aspects of an organization like the office decoration and the employee dress code. The values refer to ethical background of a firm such as empathy, empowerment and charity. An organization that develops necessary values improves the welfare of the employees and the clients. Assumptions such as the culture of providing efficient services to clients are beneficial to the organization. The Impact of Structure on the Organizational Culture ‘Road’ organization has a flat structure which permits the direct engagement between the manager and the employees. The horizontal structure enables the Organization to adopt both the power and the role structure seamlessly (Islam, Jasimuddin, and Hasan, 2015). Frank is the sole decision maker of the company; thus, speeding up the task of decision making. Organizations where every employee takes part in decision-making experiences a slow process of policy implementation. The horizontal structure enables Frank to assist the other employees in running the organization. The power culture pushes the other workers to adhere to the instructions from the boss. Flat structure eliminates the need for middle managers as the administrators engage directly with the employees (Josefy et al., 2015). The one-on-one engagements ensure that employees receive first-hand information from their superiors. In the organization in the case scenario, the team leader records the instructions from the meetings. Furthermore, the staff team learns about their responsibilities directly from the manager. The first-hand information facilitates the role of culture; since the workers learn about their roles and perform them diligently. Frank also provides the employees with feedback on their various duties. The feedback helps the staff to identify their weaknesses and improve accordingly. The fact that Frank works together with the other employees installs the culture of teamwork in the company. The workers also check with Frank before making a decision; hence eliminating chances of errors. Potential Changes to the Organization The organization in the case study should embrace a few changes in its structure to improve the quality of service provision. Firstly, the manager (Frank) should balance the time spent at the office and in the field. Secondly, Frank should respect the autonomy of the employees in the decision-making process. Frank spends most of his time in running the scheme; hence sparing little time at the office. The manager should ensure that he pays equal attention to both fieldwork and the office. Spending a lot of his time in the field can make some employees uncomfortable due to the close supervision (Van De Voorde, and Beijer, 2015). Additionally, stakeholders like government representatives require Frank’s attention at the office. Therefore, the balance of time improves the productivity of the staff. Frank should also honor the autonomy of the staff members in the process of decision-making. Sovereignty is an ethical principle that requires individuals to respect the opinions of others (Hammersley, 2015). In ‘Road’ organization, the manager decides the activities that the other employees should perform throughout the week. Employees can view the administrator as a dictator; since they cannot provide their views on their responsibilities. Moreover, the staffs have to consult Frank before making any decision. The members of the staff should be free to make independent decisions. Disregarding the autonomy of the workers has severe consequences on the company and the management. Disrespecting the independence is a significant source of industrial unrest in various organizations. Forcing decisions on workers makes them lose the morale for working; hence lowering their productivity. Conclusion The structure of an organization enables people to understand its hierarchy. However, the organizational culture is a combination of beliefs and principles that govern the institution. An effective organizational culture improves the productivity of employees (Hatch, 2018). ‘Road’ has a flat (horizontal) structure as it lacks middle managers between Frank and the employees. Horizontal managers are hard-working than their tall (vertical) counterparts. Frank helps the staff members in the daily activities of the firm. The ‘Road’ organization exercise both power and role culture. The power culture enables Frank to make all the decisions on behalf of the employees. The role culture empowers the manager to delegate duties per the educational background and specializations of the staff members. The flat structure enables the organization to implement both power and role cultures. The manager should balance his time of office and that for field work. References Cacciattolo, K., 2014. Understanding organizational cultures. European Scientific Journal, ESJ, 10(10). Chaudhry, A., Yuan, L., Hu, J. and Cooke, R.A., 2016. What matters more? The impact of industry and organizational factors on organizational culture. Management Decision, 54(3), pp.570-588. do Carmo Silva, M. and Gomes, C.F.S., 2015. Practices in Project Management According to Charles Handy’s Organizational Culture Typologies. Procedia Computer Science, 55, pp.678-687. Friesen, J.P., Kay, A.C., Eibach, R.P. and Galinsky, A.D., 2014. Seeking structure in social organization: Compensatory control and the psychological advantages of hierarchy. Journal of Personality and Social Psychology, 106(4), p.590. Hammersley, M., 2015. On ethical principles for social research. International Journal of Social Research Methodology, 18(4), pp.433-449. Hatch, M. J. 2018. Organization theory: Modern, symbolic, and postmodern perspectives. Oxford university press. Islam, M.Z., Jasimuddin, S.M. and Hasan, I., 2015. Organizational culture, structure, technology infrastructure and knowledge sharing: Empirical evidence from MNCs based in Malaysia. Vine, 45(1), pp.67-88. Josefy, M., Kuban, S., Ireland, R.D. and Hitt, M.A., 2015. All things great and small: Organizational size, boundaries of the firm, and a changing environment. The Academy of Management Annals, 9(1), pp.715-802. Kanten, P., Kanten, S. and Gurlek, M., 2015. The effects of organizational structures and learning organization on job embeddedness and individual adaptive performance. Procedia Economics and Finance, 23, pp.1358-1366. Korsakova, T.V., Chelnokova, E.A., Kaznacheeva, S.N., Bicheva, I.B., Lazutina, A.L. and Perova, T.V., 2016. Transformation of Corporate Culture in Conditions of Transition to Knowledge Economics. International Journal of Environmental and Science Education, 11(11), pp.4690-4698. O’Neill, J.W., Beauvais, L.L. and Scholl, R.W., 2016. The use of organizational culture and structure to guide strategic behavior: An information processing perspective. Journal of Behavioral and Applied Management, 2(2), p.816. Schein, E.H., 2014. Organizational Culture: Skill, Defense Mechanism, or. Affect, Conditioning, and Cognition (PLE: Emotion): Essays on the Determinants of Behavior, p.315. Van De Voorde, K. and Beijer, S., 2015. The role of employee HR attributions in the relationship between high?performance work systems and employee outcomes. Human Resource Management Journal, 25(1), pp.6 Roles and Responsibilities of Health Care Managers Teaching and Promoting the Health and Wellbeing of Dementia Patients Dementia is a mental disorder that leads to memory loss in patients (Blakemore et al., 2018). The healthcare manager has the responsibility of teaching the patients on how to cope with their situation. Additionally, the manager should invent various strategies to promote the health and wellbeing of the patients. The healthcare administrators should train the elderly patients on the signs and symptoms of dementia. The caregivers should then urge the patients to seek medical attention in case they notice the symptoms like short-term memory loss. The healthcare manager should work closely with the relatives of the patients to promote inclusion in dementia care. The caregivers should also design a range of stimulation activities to promote purpose and wellbeing of the patients. Dementia clients who participate in various activities avoid ill-being, social isolation, and boredom (Singleton et al., 2017). However, the health administrators must also respect the wish of clients who prefer being alone. The health administrator must have relevant knowledge of dementia to promote the health and wellbeing of the patients. The manager must recognize the person-centered techniques that can improve the memory status of the clients. The manager should help the family of the patient to design a suitable living environment for the patients. The design of the home should be simple to help clients locate and access critical regions in the compound (Fleming et al., 2016). Dementia patients have short-term memory issues; hence require visible signs to locate critical areas. The caregiver should also design corridors with colors, themed areas, and signage to facilitate the movement of the patients inside the house. The healthcare manager should assess whether the patient is distressed or otherwise. Furthermore, the caregiver should determine the potential causes of distress and provide a lasting solution. The manager should implement viable strategies to meet the social, spiritual, psychological, and physical needs of dementia patients. Meeting the needs of the patients enables the caregivers to observe and improve the wellbeing of the clients. Dementia diagnosis can have an undesirable impact on the health and welfare of the patient (Bunn et al., 2015). The healthcare manager should understand the negative implications of the diagnosis and train the patients on how to alleviate anxiety and fear. The caregiver should provide additional support to ensure that patients live a happy life despite the condition. Music therapy is an innovative way that the caregivers should apply to the dementia patents. Music boosts the memory of the patient when they listen to their favorite songs from the past years and they sing along to the lyrics (Chu et al., 2014). Additionally, songs are a form of entertainment as they make patients happy. Music improves the mood of dementia clients hence decreasing the depression and agitation. The carers should ensure that the patients listen to their favorite music tracks from the previous years. The songs are forms of joy to the dementia patients. References Blakemore, A., Kenning, C., Mirza, N., Daker-White, G., Panagioti, M. and Waheed, W., 2018. Dementia in UK South Asians: a scoping review of the literature. BMJ Open, 8(4), p.e020290. Bunn, F., Sworn, K., Brayne, C., Iliffe, S., Robinson, L. and Goodman, C., 2015. Contextualizing the findings of a systematic review on patient and carer experiences of dementia diagnosis and treatment: a qualitative study. Health Expectations, 18(5), pp.740-753. Chu, H., Yang, C.Y., Lin, Y., Ou, K.L., Lee, T.Y., O’Brien, A.P. and Chou, K.R., 2014. The impact of group music therapy on depression and cognition in elderly persons with dementia: a randomized controlled study. Biological research for Nursing, 16(2), pp.209-217. Fleming, R., Goodenough, B., Low, L.F., Chenoweth, L. and Brodaty, H., 2016. The relationship between the quality of the built environment and the quality of life of people with dementia in residential care. Dementia, 15(4), pp.663-680. Singleton, D., Mukadam, N., Livingston, G. and Sommerlad, A., 2017. How people with dementia and carers understand and react to social functioning changes in mild dementia: a UK-based qualitative study. BMJ Open, 7(7), p.e016740.

MOD004054 Health Care Environment

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